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No more Filing Cabinets!

September 04, 2007

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Who doesn’t like that 5 or 6 drawer file cabinet? I like the wooden two drawers but the metal tall ones store the most paper. It really does not matter which type you use or like for both are able to store a ton of information.

One of the problems we have here is it seems like file cabinets multiply like rabbits. You never really get rid of the old information and you always have more information and paper to store so that means more file cabinets taking up more space and more places to look for that information you need.

We evaluated the space they took up, the time it took to find the information you wanted, and tried to improve on this situation. The solution we are utilizing is scanning the documents into an electronic repository that can be accessed by anyone at Bigelow Tea at any of our locations. We worked with the consulting group SOURCECORP to implement Digitech Systems ImageSilo for our needs but there are others out there that can provide similar solutions.

The electronic copies have eliminated making paper copies to share with colleagues, reduced file cabinet space and have improved our ability to find information in a timely fashion. Now file cabinets are still nice to have around for plant stands, picture hanging, and to fill in that empty spot in the corner but for storing documents we have found a better way.

Dean



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